Clerical/Secretarial
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/* Accessibility styles fix for printing (IE)*/ Skip to Main Content e = 'PA_'; Home Search Current Openings Create E-Mail Notification Create Application Login FAQs UTHSC-H Home Human Resources Benefits Equal Opportunity H.I.S.D. Foreign Education Background Release Posting Details Return to Search Results Printer-Friendly Version Please do not use your browser's "Back", "Forward" or "Refresh" the navigational buttons within the site. Position Information Application Types Accepted Application Requisition Number 111032 Job Category Office Clerical Job Title Clerical/Secretarial Status Full-Time/Part-Time # Hours Per Week Work Schedule School/Unit Various Department Multiple departments throughout the University Job Location Texas Medical Center Job Summary "Where Creating the Best Hope for a Healthier Future Begins" At UTHealth, our faculty and staff are committed to discovering possibilities to address the health and well being of today's generations as well as tomorrow's generation. In your role, you may be assisting a professor in his efforts to understand what causes dementia or you could be working as a part of a team dedicated to ensuring the success of our today's youth in the public school system, or you could be..... We offer an opportunity to make an impact, please join us! Multiple opportunities exist in various areas of the university. Upon submitting your interest, your candidacy will be reviewed to determine if you are a potential match to the needs of a current or future opening. If you have a specific position of interest, you will have the opportunity to indicate this upon submitting your application. Additional Summary Specific to Job INTERNAL APPLICANTS: Please indicate any specific position/department you wish to be considered for. Your interest will not be disclosed to a department without confirmation of your interest. Typical positions that may be recruited for: STAFF ASSISTANT - Provides secretarial support that requires basic to moderate experience, skill and knowledge of organization's policies and practices for a group. Exercises judgment within defined procedures and practices. Some typical responsibilities may include: * Composes correspondence and memoranda, prepares graphs, tables and manuscripts, reports and prepares presentation materials. * Schedules and maintains calendars, travel itineraries, and coordinates related arrangements. * Maintains files, records and reports. * Screens calls and receives and directs visitors. * Resolves routine inquiries and questions. * Enters transactions into financial and human resources systems and processes timesheets. * Monitors purchasing and inventory activities for assigned area. * Schedules meetings, rooms, invites participants, arranges refreshments and equipments. May prepare and distribute meeting minutes. SR. STAFF ASSISTANT - Provides secretarial support that requires considerable experience, skill and knowledge of organization's policies and practices. * Composes correspondence and memoranda, prepares graphs, tables and manuscripts, reports and presentation materials. * Schedules and maintains calendars, travel itineraries, and coordinates related arrangements in compliance with University's and governmental or grant policies and guidelines. * Maintains files, records and reports. * Resolves routine and non-routine inquiries and questions. * Enters transactions into financial and human resources systems and may process timesheets for staff. * Assists with grant and contract preparation services. * Monitors and assists with tracking budgets, purchases and expenditures for department. SUPPORT SPECIALIST - Under general supervision, performs a variety of moderately complex clerical tasks to support assigned area. * Handles inquiries, collects and processes paperwork such as document processing, record keeping, and report compilation. * Maintains and reconciles moderately complex statistical and/or financial records/reports. May analyze and interpret data from reports. * Assists with data entry and basic processing for the financial and/or human resources systems. * Codes and processes forms and documents. SR. SUPPORT SPECIALIST - Performs a variety of advanced and complex clerical tasks to support assigned area. Decisions could impact assigned area. * Maintains and reconciles complex financial and statistical reports/records. * Compiles, analyzes, and interprets data from reports using required knowledge of departmental, project, and/or university policies and procedures. * Performs complex data analysis in report preparation. * Retrieves information from departmental and/or project records. * Responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor. * Receives, classifies, reconciles, consolidates, and/or summarizes documents and information. * Maintains information on records and balances. SUPPORT ASSISTANT-Under close supervision, performs routine but varied clerical tasks to support a department. * Distributes, collects and processes basic forms or other paperwork for department, schedules appointments for patients and other callers * Copies, faxes, types, and provides other general office support SR. SUPPORT ASSISTANT-Performs routine but varied clerical tasks, of a moderate to complex level, to support a department. * Initiates standard correspondence and forms. Organizational Requirements All positions require a high school diploma or equivalent and a minimum of 0-5 years related experience. Prior experiences in the following strongly desired: * Advanced proficiency in MS Word, PowerPoint and/or Excel * Typing ability of at least 40wpm in most positions * Excellent verbal and written communication skills. * Strong commitment to providing excellent customer service * Attention to detail and; * A commitment to discovering the possibilities! Departmental Requirements/Preferences * Some positions prefer Bilingual (English/Spanish) speaking skills. If you possess this skill, please be sure to notate this on your application. * Some positions prefer experience in PeopleSoft, please be sure to notate this on your application. Salary Range Commensurate with experience This position works with Houston Independent School District (H.I.S.D.) students. No This position works with minors under the age of 18 years. No This position will be working in a laboratory or clinic No This position will use radiation sources No Pre Employment Conditions TB Skin Test Open to current UTHSC-H employees only? No Job Classification regular FLSA Status Non-Exempt Does this position accept online applications? Yes This is a grant funded position No Benefits Eligible Varies Would you like to refer a friend to this posting? Copy and paste this link into an email and they will be a click away from a new opportunity! function checkForSelectedStatus(){
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